Assistant Director of Memphis Programs

Position Summary

Under policy direction of the Director of Memphis Programs, performs a wide range of difficult to complex management. Uses considerable, independent judgment and leadership in decisions that influence operations of Project Transformation’s Memphis program. Works closely with program and development staff to ensure objectives are met. Responsible for upholding the mission and values of Project Transformation including the covenant relationship with the United Methodist Church.

Responsibilities

Key responsibilities include:

• Funds Development- Works with Director of Development, Director of Memphis Programs, and Advisory Council to develops a fundraising strategy to strengthen and diversify funding sources; leads implementation. Writes and manages grants. Is accountable to grants by implementing objectives and collecting data. Cultivates strong relationship with individuals, corporations, and foundations.

• Intern Recruitment– Develops an annual regional recruitment plan to recruit interns for the vocation and ministry internship program; oversees implementation. Builds applicant database by researching and contacting community services organizations, colleges, employment agencies, media, and internet sites, providing organization information, opportunities, and benefits; making presentations; maintaining rapport. Provide weekly or as needed staffing updates as well as monthly/year end reporting to operations. Schedule, screen and conduct interviews for potential candidates. Must be able to maintain open communication and create a climate of trust and mutual respect.

• Program Support– Manage the summer food program and vocation and ministry internship program. Interview, hire, and supervise House Pastors. Attends community dinners and worship services throughout the summer to build developmental relationships with interns. Oversees community housing activities (i.e. worship, community dinners, devotions, chores, weekend activities, etc.). Coordinate meaningful Friday Experiences (ministry/career exploration) and intern community housing. Attends intern dinners throughout the week to build developmental relationships with interns. Assists the Director of Memphis Programs and Program Team with ongoing projects.

• Financial Management– Ensure the program is fiscally sound. Develop annual budget for Board approval. Prudently manage organization’s resources within budget guidelines. Ensure timely and accurate reporting of financial information. Analyze actual performance vs. budget on a monthly basis and report significant variances to the Executive Director. Ensure compliance with federal, state and local laws. Ensure all financial policy and procedures are followed.

• Volunteer and Database Management– Recruit, train, and support program and administrative volunteers. Communicate with churches to share the mission of Project Transformation and seek volunteers, potential interns, and additional support. Maintains database to ensure information is accurate. Collects all required site paperwork, input data, and submits it to the Director of Memphis Programs on a weekly basis

• Operations– Assist the Director of Memphis Programs in coaching and directing staff in operational activities to ensure compliance with organizational goals, objectives and budget. Helps develop and maintain site libraries and coordinates supply donations, including books. Review on a continual basis the department procedures, staffing and equipment for maximum efficiency while controlling costs.

Qualifications and Skills

• Must have Bachelor’s Degree or the equivalent years of experience plus 3-5 years of specialized program management. Other related fields can include fundraising, marketing, leadership development, higher education, human resources, youth development, etc. Experience as a Project Transformation intern while not required, would be considered a strength.
• Must have excellent computer skills. Must be able to read, write and speak English. Must have excellent communications skills both verbal and written. Must be able to work with others to resolve issues and maintain composure in an environment of changing priorities. Must use the personal computer, including word processing, spreadsheet, database and computer aided design software, calculator, fax, phone, projectors, website and mobile phone.
• Must have knowledge of all company policies and procedures. Must be able to work on a time table, follow instructions, responds to management direction and solicits feedback to improve performance. Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Must have excellent organizational and detail orientated abilities. Must be able to work well under pressure. Possession of strong organizational skills is imperative.
• Must have exceptional customer service skills and the ability to prioritize and execute tasks. Resolves problems in a timely manner. Must have excellent team experiences, working in a team orientated, collaborative environment. Must also have exceptional customer service orientation and ability to prioritize and execute tasks in a high-pressure environment.
• Knowledge of principles of personnel practices and employment laws, program budgeting, general accounting, and fiscal management practices; office procedures and business operating systems; and the appropriate methods and means of dealing with human behavior in a variety of business circumstances.
• Must have strong project management principles, interpersonal skills, ability to present ideas in a business and user friendly language. This position must be able analyze complex information and keep confidentiality.
• May be required to work weekends, travel out of town for extended days.

Contact Information and Procedure

To express interest in the position, please send your resume along with a cover letter to Meagan Cloutier at Cloutier@pttennessee.org. No phone calls please.